Document Analyzer in scanEZ

The   Document Analyzer  in scanEZ reads the content of your database to help find specific information and anomalies that cannot be found by using @formula-searches.

Using the Document Analyzer

• Open the Document Analyzer from the toolbar button 

  

   or from the menu:  Tools > Documents Analyzer.

• Select the  Document Analyzer filters  you wish to use with checkboxes.

• Click  Analyze.

• The results will be displayed in a  grid  at the bottom of the screen along with the problem found.

• You can select any results and apply either the  Add to New 'My Selection'  or  Add to Current 'My Selection'  to put them in a  My Selection  folder.

List of all Document Analyzer filters

This tool offers several different filters for analyzing a database's documents. You can select any combination of these filters with checkboxes:

Fields

Document contains author field(s)
Document contains reader field(s)
Document contains multiple fields with the same name (excluding RichText and $File)

Documents Signature

Document contains items with sign flags but is not signed: in other words, it's set up to be part of the signature hash
Document is signed

Document Encryption

Document contains items with encrypt flags but is not encrypted: in other words, it's set up to be part of an encryption
Document is encrypted with 'Secret Encryption Key(s)'
Document is encrypted with the 'Public Encryption Key' of one or more listed users
Document is encrypted with the 'Public Encryption Key' of an unlisted user
Document is NOT encrypted but one or more 'Public Encryption Keys' are listed
Document is NOT encrypted but one or more 'Secret Encryption Keys' are listed

Parent/Responses

Document has a responses, but response is missing
Document is a response, but parent is missing
Document is a response but is its own parent
Document is a response but parent is a phantom
Document is a  Phantom Parent
Document is a response, but its parent doesn't know it

Conflicts

Document has $Conflict field, but no valid parent
Document is its own conflict

Sum of Summarized Item Data

Document's total summary data exceeds 20k
Document's total summary data exceeds 25k
Document's total summary data exceeds 30k
Document's total summary data  exceeds 32k

TIP	In order to merge Text Fields or Number Fields of documents containing multiple fields with the same name: Use the  Others  button and select  Merge Fields  on the  Diff screen.

TIP

When using the  Document Analyzer  to search for  documents with   missing parents  (orphans) you may also want to know about any responses that belong to those orphan documents. Here's how you can find them: Add the orphan documents to a  My Selection  virtual folder. Select an orphan in the My Selection folder and right-click it. If this orphan document has any response you can add them to the selection in the contextual menu: Repeat this process to search for any orphans' descendants.