Manage calendar events and attachments

Starting in the Users window, select the accounts/mailboxes whose calendar events you want to retrieve, and click on the 'Events' button in ribbon.

You will be prompted to choose a view of events as they are scheduled (Calendar View) or based on their creation date (shown as #1 in the image below).

The next section gives details on all the options you see in the image below.

Select loading options

When retrieving calendar events, you can choose to only retrieve events scheduled on specific days (Calendar View) or retrieve events created during a date range. You can also use various filters and choose to load extra information. The numbered options below correspond to the image above.

The more information you choose to load, the longer it will take to load your data.

	Option	Description
1	Calendar View	If set to TRUE, this option will load events as listed in Outlook, including individual events part of a recurrent series for a date/time range that you specify. If set to FALSE, this option will load events based on the creation date for a date/time range that you specify. In Calendar View, the edition or deletion of recurrent events applies only to select instances.
2	Get events created within	Load all calendar events or only those that were created during the last hour, day , week or month. Or, get all events created since a specific date (inclusively). Enabled when Calendar View is false.
3	Use advanced filter	Load events matching criteria based on properties. Example: Attachments = True.
4	Body preview	Add event content data in the grid under 'Preview' column.
5	Body content	Include body content properties and allow preview in the event viewer using the ‘Preview Body’ button.
6	Limit the number of events	Load only a maximum number of recently created events or scheduled events (Calendar View).

See calendar events details

When you load event details, only some properties are shown by default. To customize your view, you can add or hide columns in the grid, or switch to another view.

Available Views

You can switch to a pre-defined view to automatically show more columns, or you can create your own views.

View	Description
Organizer and attendee info	Show additional information about the organizer, attendees and event location.

List of event properties

Property Column	Note
Event Info :: Owner Display Name	The name of the calendar owner.
Event Info :: Owner Sync Enabled - On-Premises	Checked if calendar owner is synced (hybrid AD).
Event Info :: Is Recurrent	Checked if the event is part of a series.
Event Info :: Subject	The subject line of the event.
Event Info :: Preview	The text in the event description.
Event Info :: All Day	Checked if it’s an all day event.
Event Info :: Start On	Start date and time (UTC time zone).
Event Info :: End On	The date and time the event ends on (UTC time zone).
Event Info :: Organizer	Checked if the calendar owner is the organizer of the event.
Event Info :: Last Modified	When the event was last modified.
Event Info :: URL	Link to the event in Outlook (it will ask you to sign in).
Event Info :: Has Attachment	Checked if the event has an attachment.
Event Info :: Owner Username	The user principal name of the calendar owner.
Event Info :: Owner ID	The GUID of the calendar owner.
Event Info :: Cancelled	Checked if the event is cancelled.
Event Info :: Response Requested	Checked if a response required was set for the event.
Event Info :: Response	Indicates if the event was accepted or rejected by the calendar owner.
Event Info :: Response On	Date of the response from the calendar owner is an attendee.
Event Info :: Start Time Zone	The start date, time, and time zone of the event. By default, the start time is in UTC.
Event Info :: Original Start On	Represents the start time of an event when it is initially created as an occurrence or exception in a recurring series. This property is not returned for events that are single instances.
Event Info :: Original Start Time Zone	The start time zone that was set when the event was created.
Event Info :: End Time Zone	The date, time, and time zone that the event ends. By default, the end time is in UTC.
Event Info :: Original End Time Zone	The end time zone that was set when the event was created.
Event Info :: Reminder On	Checked if an alert is set to remind the user of the event.
Event Info :: Reminder Minutes Before Start	The number of minutes before the event start time that the reminder alert occurs.
Event Info :: Body ContentType	HTML or text format.
Event Info :: Categories	The categories associated with the event.
Event Info :: Change Key	Identifies the version of the event object. Every time the event is changed, ChangeKey changes as well.
Event Info :: Organizer - Name	The name of the organizer of the event at the time it was created.
Event Info :: Organizer - Email	The email of the organizer of the event at the time it was created.
Event Info :: Attendees - Type	The attendee type: required, optional, resource.
Event Info :: Attendees - Name	The name of the attendee.
Event Info :: Attendees - Email	The email of the attendee.
Event Info :: Attendees - Response	The attendee's response (none, accepted, declined, etc.) for the event.
Event Info :: Attendees - Response On	The date-time that the response was sent by each attendee.
Event Info :: Event Type	The event type: singleInstance, occurrence, exception, seriesMaster.
Event Info :: Importance	The importance of the event. The possible values are: low, normal, high.
Event Info :: Sensitivity	Possible values are: normal, personal, private, confidential.
Event Info :: Show As	The status to show. Possible values are: free, tentative, busy, oof, workingElsewhere, unknown.
Event Info :: Online Meeting URL	A URL for an online meeting.
Event Info :: Created On	The date and time when the event was created.
Event Info :: Display Name - Location	The name of the physical location.
Event Info :: Email - Location	The email of the location (room).
Event Info :: Street - Location	The street of the location when set using the map location finder.
Event Info :: City - Location	The city of the location when set using the map location finder.
Event Info :: Postal Code - Location	The postal code/zip of the location when set using the map location finder.
Event Info :: State - State	The state of the location when set using the map location finder.
Event Info :: Country - Location	The country of the location.
Event Info :: Type - Recurrence	The recurrence pattern type: daily, weekly, absoluteMonthly, relativeMonthly, absoluteYearly, relativeYearly.
Event Info :: Interval - Recurrence	The number of units between occurrences, where units can be in days, weeks, months, or years, depending on the type.
Event Info :: Month - Recurrence	The month in which the event occurs. This is a number from 1 to 12.
Event Info :: Day Of Month - Recurrence	The day of the month on which the event occurs. Required if type is absoluteMonthly or absoluteYearly.
Event Info :: Days Of Week - Recurrence	A collection of the days of the week on which the event occurs. The possible values are: sunday, monday, tuesday, wednesday, thursday, friday, saturday.
Event Info :: First Day Of Week - Recurrence	The first day of the week. The possible values are: sunday, monday, tuesday, wednesday, thursday, friday, saturday. Default is sunday.
Event Info :: Day Index - Recurrence	Specifies on which instance of the allowed days specified in daysOfWeek the event occurs, counted from the first instance in the month. The possible values are: first, second, third, fourth, last.
Event Info :: Range Type - Recurrence	The recurrence range. The possible values are: endDate, noEnd, numbered.
Event Info :: Start Date - Recurrence	The date to start applying the recurrence pattern. The first occurrence of the meeting may be this date or later, depending on the recurrence pattern of the event.
Event Info :: End Date - Recurrence	The date to stop applying the recurrence pattern. Depending on the recurrence pattern of the event, the last occurrence of the meeting may not be this date.
Event Info :: Time Zone - Recurrence	Time zone for the startDate and endDate properties.
Event Info :: Number Of Occurences - Recurrence	The number of times to repeat the event. Required and must be positive if type is numbered.
Event Info :: GUID	Unique identifier.
Event Info :: Allow new time proposals	Checked if the meeting organizer allows invitees to propose a new time when responding.
Event Info :: Hide attendees	Checked if each attendee only sees themselves in the meeting request and meeting Tracking list.
Event Info :: Draft	Checked if the calendar owner has updated the meeting in Outlook but has not sent the updates to attendees. Unchecked if all changes have been sent, or if the event is an appointment without any attendees.
Event Info :: Online Meeting	Checked if the event has online meeting information.
Event Info :: Online meeting provider	Represents the online meeting service provider.
Event Info :: Transaction ID
Event Info :: Online meeting conference ID	The ID of the conference.
Event Info :: Online meeting join URL	The external link that launches the online meeting. This is a URL that clients launch into a browser and will redirect the user to join the meeting.
Event Info :: Online meeting phones language
Event Info :: Online meeting phones number	All of the phone numbers associated with a conference.
Event Info :: Online meeting phones region
Event Info :: Online meeting phones type	The type of phone number. The possible values are: home, business, mobile, other, assistant, homeFax, businessFax, otherFax, pager, radio.
Event Info :: Online meeting Quick Dial	The preformatted quick dial for this call.
Event Info :: Online meeting toll-free numbers	The toll free numbers that can be used to join the conference.
Event Info :: Online meeting toll number	The toll number that can be used to join the conference.
Event Info :: Series Master ID	The ID for the recurring series master item, if this event is part of a recurring series.
Event Info :: Cross Calendar Unique ID	A unique identifier for an event across calendars. This ID is different for each occurrence in a recurring series.
Event Info :: Occurrence Id
Attachment Info :: Load Status - Attachment Info last queried on	Date and time when attachment info was last loaded.
Attachment Info :: Contains Attachments incl. inline	Checked if any of the attachments are inline.
Attachment Info :: Type	Graph API type.
Attachment Info :: Icon	Icon representing the attachment file’s extension (Windows setting).
Attachment Info :: Name	The attachment's file name.
Attachment Info :: Extension	The extension format of the file attachment.
Attachment Info :: Content Type	The content type of the attachment.
Attachment Info :: Size	Size of the attachment in bytes.
Attachment Info :: Last Modified Date	The date and time when the attachment was last modified.
Attachment Info :: Inline	Checked indicates that the attachment is inline.
Attachment Info :: Attachment ID	The GUID of each attachment.

Manage calendar events

Besides the standard grid tools available to organize your data, there are buttons in the ribbon above the grid that let you refresh or retrieve data, and modify it.

See a step-by-step example on how to update the start date of events.

If in Calendar View, the edition or deletion of recurrent events applies only to select instances.

To manage the Master series of instances:

Select the instances.
Click the button “Series /master event details” at the top right of the grid (#9 in image below) to retrieve the series' data in a new view.

The following table lists the sections (numbered in the image above) of the ribbon and their features (buttons).

	Section	Buttons & Description
1	View	Column Map: Show or hide grid columns. Snapshot: Save a snapshot of the grid. Restore Point: Save an editable snapshot of the grid.
2	Load	Refresh All: Refresh information loaded in the grid from the server - shortcut (Ctrl+R). Any pending change will be reverted to its initial state. Reinitialize (submenu): Reset ALL data in the grid. ALL additionally loaded data will be REMOVED from the grid. Selected Users: Refresh the data in the grid for selected users. Change Options: Change event loading options. You cannot change the Calendar View option.
3	Save	Save All: Save changes for every entry in the grid that has been marked or change - even filtered ones. Selected Users: Save changes only for selected users. Clicking 'Selected Users” will save ALL rows marked for changes for a user if you selected at least 1 row of that user.
4	Undo	Undo All: Remove all change ‘tags’ in the status column from every entry. Selected Rows: Remove the change ‘tags’ in the status column only for selected entries.
5	Preview	Preview Body: Opens up the ‘Event viewer’ showing the content for a selected event. Shows only one event at a time. You can move from one event to the next in the grid using the Previous and Next. Button is enabled when ‘Body Content’ is included in loading options.
6	Edit	Edit: Edit the properties of selected events. See step-by-step example. Delete: Delete selected events. If you are deleting an event in the organizer’s calendar, a cancellation email will be sent to participants.
7	Attachments	Load Attachment Info: Add attachment data to the grid, including inline attachments, in order to manage attachments. Show Inline Attachments: Toggle this button to show or hide inline attachments in the grid. Download Attachments: Download attachments of selected events, or download selected attachments if exploded. Item type attachments cannot be downloaded. Preview Item: View the selected item attachment. You must explode cells with multiple attachments before viewing them. Delete Attachments: Delete attachments of selected events, or delete selected attachments if exploded.
8	User Management	User Details: Open a detailed view of of the mailbox owners based on selected entries. Group Membership: Open a view with the groups that the mailbox owners belong to based on selected entries. Licenses: Open a view with the assigned licenses of the mailbox owners based on selected entries.
9	Series master event details	Retrieve the master series of the selected calendar events from Calendar View in order to update the whole series. This button in the ribbon is only enabled in ‘Calendar View’ if the selected event is part of a series.